Have you thought about the location you need? If it’s an internal meeting then you may want to choose a meeting room relatively close the office to lessen the impact on everyone’s commute – or you may want to choose somewhere completely different and allow for a slightly later start time. If you are planning a meeting with clients or then do you want to be close to their office or yours?
What type of technology do you need for the event? Do you need a screen for presenting? Have you checked that the meeting room you have chosen will give you what you need to deliver the best meeting possible.
You will also need to consider other facilities – is there a restaurant on site? Do they offer catering? Is there adequate access for all of your team? Do you need parking on-site? By working out what you need to have, it makes filtering meeting room spaces and finding the right one much quicker and easier.
So this is the fun bit – what style of room do you want? Something bright, airy and modern? Or would you prefer something historical with lots of grandeur? This could depend on the type of meeting you are having and the style of company you are.
There is no point booking a large meeting room when just ten people are attending and your money is best spent on a more impressive room rather than square footage if you really want to impress. Think about what size of room is right for you, you want it to feel a comfortable fit but also not too big and imposing for small meeting.
Have you set a budget? Having an idea of what you want to spend on meeting room hire is probably the best starting point so you don’t start browsing spaces way out of your budget or so you don’t have the trawl through spaces that don’t fit your vision. Even a rough figure of what you want to spend on your meeting will help you to filter your search.